Invoicing & Trust Accounting -
Built for Accuracy and Oversight
A complete, GAAP‑compliant financial system designed for correctional operations
Financial Confidence You Can Defend — Down to the Penny
TEAM provides a fully integrated invoicing and inmate trust accounting system designed to meet the strict financial, audit, and reporting requirements of correctional facilities. Every transaction is tracked, reconciled, and documented in real time—ensuring financial accuracy, transparency, and defensibility.
Inmate Trust Accounting Accuracy Isn’t Optional
Why this matters: Trust accounting errors create risk — financial, legal, and reputational.
Key points:
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TEAM delivers full financial management of inmate trust accounts, including deposits, disbursements, site charges, and release processing.
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The platform is GAAP‑compliant, ensuring accounting procedures align with generally accepted accounting practices.
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Every software update undergoes rigorous financial validation to guarantee that transactions balance exactly as intended.
Accounting accuracy isn’t a feature — it’s a requirement.
Real‑Time Transaction Visibility
Why this stands out: Manual reconciliation is where mistakes happen.
TEAM Highlights:
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Daily reconciliation tools and automated alerting help maintain strict financial integrity.
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Immutable transaction records ensure every action is traceable and defensible.
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Full audit trails support reviews by county finance staff, auditors, and external oversight agencies.
Automated Reconciliation & Audit‑Ready Records
Why this stands out: Manual reconciliation is where mistakes happen.
TEAM Highlights:
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Daily reconciliation tools and automated alerting help maintain strict financial integrity.
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Immutable transaction records ensure every action is traceable and defensible.
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Full audit trails support reviews by county finance staff, auditors, and external oversight agencies.
Streamlined Invoicing & Vendor Payments
Why accounting departments love this feature: Invoicing that works the way finance teams already do.
TEAM Highlights:
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Monthly invoices are generated electronically with automated notifications to designated staff.
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Invoices clearly detail:
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Products sold (excluding applicable taxes)
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Amounts owed
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Applicable commissions per contract terms
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Payments can be processed electronically via ACH, with optional automatic payment settings.
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Built‑in tools support vendor deposits, payments, and transfers within Trust Accounting workflows.
Release Processing & Account Closure Automation
Why operations staff appreciate it: Faster releases—fewer end‑of‑day headaches.
TEAM Highlights:
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Automated account closure reconciles commissary, on‑site, and integrated service balances upon release or transfer.
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Funds are properly cleared, refunded, or disbursed without delays from manual review.
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Reduces release‑day bottlenecks while preserving full audit accuracy.
Secure Access & Role‑Based Controls
Why this matters: Access is controlled. Responsibility is defined.
TEAM Highlights:
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Permission‑based access ensures staff only see what aligns with their responsibilities.
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Secure authentication protects sensitive financial data.
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Complete system activity logs support internal accountability and compliance.
Designed for County Oversight
& Public Accountability
Why counties trust TEAM: Transparency without extra effort.
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All financial data remains the property of the County.
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Reporting supports public records requests, audits, and contract verification.
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Integrated architecture allows data exchange with Jail Management Systems (JMS) for consistent records across platforms.
Financial Systems
You Don’t Have to Defend Later
TEAM simplifies invoicing and trust accounting by replacing manual processes with automated accuracy, real‑time visibility, and audit‑ready documentation. The result is a financial system your staff trusts, your auditors respect, and your leadership can stand behind with confidence.